Saturday, July 18th, 2009

9:00AM - 5:00PM

"Rain or Shine"

Guidelines and Application for Participation

Spaces are assigned on a first-come, first-serve basis, according to the following fee schedule (see page 2), devised to be the most equitable way to allow the greatest number of participants and help offset the costs for entertainment, police supervision, advertising and clean-up. We are requesting your cooperation for a successful, enjoyable and fun filled day for all.

Please complete the attached form and return with your check, made payable to NCCC, to our office by July 6^th. All 2009 membership dues must be paid to qualify for member discount. To pay by Visa or MasterCard, please provide the card number, expiration date and security code.  Click here to print the form.

• Any non-profit wishing to participate must be a member of the Chamber of Commerce
• Any business not located on Elm or Forest Streets must be a member of the Chamber in order to relocate to the general fair areas
• Businesses wishing to use the street must register with the Chamber or someone else will be assigned to that space
• Space is restricted to the limit of store frontage for businesses located on the closed streets and limited to the size of four 6 foot tables in a square or horseshoe shape in the street
• Elm Street from Main to Park and Forest Street will become pedestrian malls, closed to vehicular traffic from 8AM-5PM. All cars, vans and delivery vehicles must deliver, drop off goods and leave the area by 8AM on Saturday, July 18^th

• No alcoholic beverages may be served on the street
• Participants are responsible for tents, tables, chairs, signs etc. Electric lines should be strung overhead or covered if laid on the sidewalk. Access to electricity is minimal so plan accordingly. There is electrical access on the lampposts.
• All signage should look professional
• Participants are responsible for reporting any sales tax revenue to the Ct Dept. of Revenue Services
• Exhibits must be manned at all times and completely cleaned up by 5PM at which point public works crews will clean the streets
• Plan to wear light clothing and remember to drink plenty of fluids

FOOD AND DRINK

• Proper arrangements must be made with the New Canaan Health Dept. at least two weeks prior to the Village Fair. Verification of registration with the Chamber must be obtained BEFORE applying for the temporary health permit.  Click here for Food/Beverage Form.
  

FEE SCHEDULE

Chamber members: $175

Non-Profit members: $75 for Morse Court

Non-Members: $325 on Forest Street

Non-Profit members $150 on Elm Street or South Avenue